Posts Categorized: BAS and super obligations

Beware of the $1,600,000 pension cap

Beware of the $1,600,000 pension cap. If you thought it was straight forward, then think again. 

It’s complex and the costs of getting it wrong are high as evidenced by:-

  • You have to monitor your position. You have to know the balance of your transfer balance cap (your amount in pension mode) against the general transfer balance limit (the allowable limit).
  • If you exceed your transfer balance cap at 30th June 2017, you will receive an excess notice which will require you to pay tax and withdraw sufficient monies to get beneath the general transfer balance limit. Doing nothing is not an option if you currently exceed or may exceed your transfer balance cap. Thankfully our SMSF clients will know where they are at with our real time SMSF reporting system and will be able to take prompt action. Those with public funds may know their balance as of the day before but will find it, to say the least, difficult to bring themselves sufficiently under their cap as redemptions can take weeks to process.
  • Many with their own super fund may well know the value of their super interests.  But what if the fund’s assets include  assets that aren’t valued daily such as properties?  One needs to have a very good understanding of the value of all fund assets.  And keep in mind that Melbourne property prices posted double digit growth for 2016.
  • You need to be aware that the very useful estate planning tool of reversionary pensions may no longer be such a wonderful solution. The reversionary pension will count against your transfer balance cap – although one has 12 months grace in pulling money out as a lump sum.
  • The growth in your pension assets doesn’t count against your transfer balance cap. Think carefully about what assets you keep / put into pension mode.
  • And here is a real nasty one. If you exceed your transfer balance cap, then you will be denied taking advantage of any further increases in the cap. So when it increases from $1,600,000 to $1,700,000,  to $1,800,000 and so on, you will be denied these increases if you have ever exceeded your transfer balance cap.

These are just some of the issues to be addressed well before July 2017.

Inaction can be the worst action.

With the removal of the accountant’s exemption as from June 2016, accountants can no longer provide any form of financial planning advice.  The only way for you to properly address your situation is to obtain financial planning advice and do so from a financial planner who understands these complex tax rules.

Single Touch Payroll is coming

Single Touch Payroll is coming. Single Touch Payroll (STP) will require all employers to report to the ATO at the time of every pay how much they are paying and to whom.  No more advising the total of all wages at W1 and tax thereon at W2 on the following activity statement (with the detail only being provided to the ATO with the supply of the PAYG Payment Summaries after the end of the year).

A test program is underway. It will become optional from July 2017 and mandatory for all employers with 20 or more employees from July 2018.  Once the systems is fully up and running the need for PAYG Payment Summaries (group certificates) will be dropped as the ATO will know exactly how much has been paid as of an employee’s last pay.  Employees will be able go into their MyGov account and see these details – as well as the super that is to be paid.

STP will also allow employers to provide employers with TFN Declarations and Super Choice forms.

Thankfully it was announced in September that the proposed requirement for employers to pay the PAYG WH to the ATO at the time employers are paid has been dropped – exactly how cashed up did they think the typical small & medium sized business is?

So if you don’t have a complying and/or efficient payroll system, now is the time to explore your options. Speak to us about your options and what you need to do.

At MRS, we will spend today planning for your success tomorrow.

Which PAYG instalment method to use

Which PAYG instalment method to use is a question that comes up at the start of every financial year – or rather with the September activity statement.

PAYG Instalments are income tax payments paid during the year by companies, super funds and individuals.  In respect of individuals, it is levied on income not taxed upon receipt with common examples being interest, dividends and trust distributions.  It is not assessed on wages or capital gains.

One can pay PAYG instalments under one of two methods – by paying a fixed dollar amount as advised by the ATO or applying a percentage advised by the ATO against the income of that quarter. So what are the relative advantages and disadvantages of each method?

Under the fixed dollar method:-

  • You know what you are up for.
  • If the current year (in this case 2016/17) is much better than 2015/16, then any shortfall will not be payable until the Tax Return for 2017 is lodged – this could be as late as May 2018.
  • It’s a simple method as it doesn’t require any calculations.
  • If the amount is too high then it can be very downwards – but I would not do so on the September activity statement when the year is far from known.
  • Should it be that the PAYG Instalments already paid are too high then a variation can be made and any overpayment refunded.
  • This is a better method to use if you wish to avoid complex and costly calculations of your gross income years (which is required under the percentage method).
  • As it is a simple method, no extension to lodge is granted where there is only a PAYG instalment payable; the extensions to lodge through the Taxpayer or Tax Agent Portal are not available.

Under the percentage method:-

  • The ATO determines the percentage by dividing the prior year’s tax bill into the prior year’s tax liability. It is a rough method but one which usually approximates the appropriate tax.
  • One will pay more if the income in 2016/17 is greater than 2015/16. People who prefer to pay the appropriate (or should I say approximate) amount of tax each quarter as they go prefer this method.
  • It is a good method to use if one’s income is likely to be less than the year before as one will pay less tax. Under the fixed dollar method, one would be forced to vary the amount which could be problematical (see below).
  • As the percentage method requires a calculation of gross income, an extension to lodge is available to those who lodged through the Taxpayer or Tax Agent Portal

Two other important points to note are:-

  1. You are entitled to vary an amount or instalment downwards – but do so carefully as the ATO has the right to issue a fine for gross underestimations.
  2. It may be that your September activity statement offers only the fixed dollar or percentage method. If you do wish to change method, a request to the ATO can be made to reissue the activity statement with both methods being offered.

We would welcome the opportunity discuss which is the best method for you.

At MRS, we will spend today planning for your success tomorrow.

 

SG super obligations

Friday 28th October is the end date for satisfying Super Guarantee (SG) super obligations for the September quarter. 

SG super is payable on all forms of remuneration including:-

  • Commissions.
  • Bonuses (but see below).
  • Directors’ fees and all other forms of remuneration to directors.
  • Allowances (except where fully expended).
  • Contractors paid mainly for their labour.

But excluding the following remuneration:-

  • Overtime.
  • Reimbursements.
  • Unused annual leave on termination.
  • Remuneration of less than $450 in a month.
  • Bonuses that are only in respect of overtime.
  • Bonuses that are ex-gratia but have nothing to do with hours worked (harder to satisfy than what you might think).
  • In respect of employees younger than 18.
  • Employees carrying our duties of a private or domestic nature for less than 30 hours in a week (such as nannies).
  • On quarterly remuneration greater than $51,620.
  • Non-residents performing work for an Australian business outside Australia.

SGC super should never be paid late as late payments attract substantial interest and penalties. Furthermore, and SG (and BAS) liabilities that remain unreported and unpaid after 3 months automatically become personal debts of directors.

The SGC rate remains at 9.50%.

Please ensure that you make your payment with sufficient time through your Super Stream gateway. A SG commitment is only satisfied when the money is received by the fund; not when paid to the gateway.  Whilst some gateways pay into the respective super funds the next working days (such as the ATO’s free gateway), other gateways take up to 5 working days. 

We welcome any question you might have.

At MRS, we will spend today planning for your success tomorrow.

PAYG Withholding Rate tables

For those of you who need to access PAYG Withholding Rate tables, we now have an easier option for you in that our new firm app links directly to the ATO’s very useful PAYG WH (wages tax) calculator.

I take this opportunity to remind you that PAYG Payment Summaries were due to be issued to employees by 14th July and that copies of those Payment Summaries as well as the PAYG Summary Statement are to be sent to the Tax Office by 14th August.  Please ensure you keep a copy of those documents.  However, employers that employ only family members have until the date of lodging their 2016 Tax Return to lodge their payment summary stationery (provided they have a good lodgement record).

I also take this opportunity to remind you that the Superannuation Guarantee rate remains at 9.5%.

Even if you have tax tables within your software, we remind you download our firm app which has many useful tools and calculators. It is designed to be on your front screen from where you can undertake any number of business activities and to attend to your tax affairs.  Tell your family, friends and business colleagues about it as there the app has many uses for everyone.

Please do not hesitate to call us if you have any queries in relation to the above or require any assistance in loading a new tax table into your software.

At MRS, we will spend today planning for your success tomorrow.

Year end processing tips

We are accountants because we like being accountants. But I can assure you that we gain no joy from fixing fundamental book-keeping tasks, particularly when the result is our fees being higher than what they should otherwise be.  We therefore provide you with the following year end processing tips.

You can make our life more enjoyable and reduce your accounting fees by attending to the following accounting tasks before inviting us to work on your file:-

  • Reconcile all bank accounts, loans and credit cards.
  • Investigate any reconciling items.
  • Reconcile payroll before issuing any payment summaries.
  • Count and value stock.
  • Review last year’s depreciation schedule and advise us what has been sold or scrapped.
  • And the most time consuming one – do not change a period’s figures if we have lodged a Tax Return or BAS for that period. If you need to change an old debtor or creditor balance or make some other change then please call us and we will happily either (1) advise you how to correct the item, (2) use Logmein to make the adjustment and/or show you how to make the adjustment without affecting the prior period, or (3) easier yet, we will log into your cloud accounting system and make the change the correct way.

You can also find how to guides for MYOB, Reckon, QuickBooks Online and Xero at:-

 

MYOB

http://help.myob.com/wiki/display/ar/Closing+a+financial+year

 

RECKON

http://kb.reckon.com.au/issue_view.asp?ID=4155

 

QUICKBOOKS ONLINE

http://www.intuit.com.au/r/product-updates/end-financial-year-using-quickbooks-online/

 

XERO

https://help.xero.com/au/Q_YearEnd

 

At MRS, we will spend today planning for your success tomorrow.

 

 

 

Super Stream tips

Some employers may think it is another compliance burden. What it is though is a streamlined system – and many experienced book-keepers that I have spoken to have been glowing in their stories about the great time savings even in these early stages.  Thankfully, gone are the days where an employer with 18 employees can be paying separately into 8, 10 or even 18 different funds – now they have just one reporting and payment process.  As some are still to register, here are some Super Stream tips.

  1. You can use either your payroll software, a clearing house or one of the large super funds.
  2. I would avoid using the large super funds and anything but the ATO’s clearing house as their processing times can be as long as 10 business days – which means to meet the deadline of the 28th day after quarter end, some will have to report and contribute two weeks beforehand.
  3. The ATO provides a free clearing house for those employers with less than 20 employees. Not only is it a free service but contributions made to this clearing house are treated as being made on the day they are made to the clearing house (as it is an approved clearing house).
  4. It is called the Small Business Super Clearing House (SBSCH). You can register for it at – https://www.ato.gov.au/business/super-for-employers/paying-super-contributions/small-business-superannuation-clearing-house/#
  5. To register, you will a number of items at your fingertips.
  6. Apparently the registration works best when done in Chrome.
  7. Employers have since 2005 been required to provide their employees with choice of super fund (and which nominates a default super fund if the employee does not exercise their choice). An old form though will not have some information that you will need to complete the registration and make payment.
  8. You will need the USI (Unique Superannuation Identifier) and ABN of each super fund.
  9. You need every employee’s TFN and their super fund member number.
  10. You can get the USI from your employee’s last member’s statement, by ringing the fund or checking a USI register which you can find at http://superfundlookup.gov.au/DownloadUsiList.aspx
  11. If an employee nominates their complying self managed super fund, then they will need to provide you with its electronic service address.
  12. Please be very careful when selecting the fund when setting up your clearing account as payment to the wrong fund will mean you still have to pay the correct fund. The registration will bring up the name of the selected fund but as many names are very similar, please ensure you select the right one.
  13. You will be asked for your banking account details in case there is a refund to be paid back.
  14. You will still need to make payment by EFT or BPay; payment will not be automatically deducted from your nominated bank account.
  15. Please note that you will be issued with a different account number to pay into for each entity.  To avoid paying into the wrong account and having the payment returned, you will need to give each SBCH bank account a different name within internet banking.
  16. It is a legal requirement that you send the payment and message on the same day – so don’t do it at 5 minutes to 6pm and then miss the banking cut-off.

Please don’t hesitate to ask us any questions you may have.

You may also like to watch the ATO’s video (but don’t panic s it was published before the October extension was announced).

At MRS, we will spend today planning for your success tomorrow.

 

Are you Super Stream ready?

Are you Super Stream ready?  You need to be as it is the only way that employers can both report and pay employer super contributions after 30th June 2016.

It won’t apply to personal contributions nor to employer contributions to a related party’s self managed super fund.  Every other employer contribution by every employer in the country must be made through Super Stream.

You can learn more by watching the following video from the Australian Taxation Office.

Or better yet ask us to help you personally.

At MRS, we will spend today planning for your success tomorrow.

The Budget

The following public domain You Tube clip from BT Financial Group is a great summary of The Budget as it affects most people.

It is an interesting one with some bad news, a few sweeteners but also some changes that will benefit many

There are however a range of other tax changes which we will address in upcoming blogs that will benefit businesses and individuals alike.

https://www.youtube.com/watch?v=qDMhN6zSoZU

Running out of cash – and what to do about it

Summer is a great time of year isn’t it?

Most people think so – but not all business owners.

Rent, wages and other fixed expenses all must be paid whilst most businesses see their sales fall over the holiday period. Just because everyone is back at work, doesn’t mean the ship rights straight away. And then there is the December BAS quarterly payment due by month end!  Running out of cash is stressful and can break even successful businesses.

There a few things that can be done now to get through these times. But the real lesson here is not to let it happen again.

We have a great tool that can generate a workable cash flow from a cloud accounting system within 15 minutes.  Our client’s that use this tool have a clear idea of what their future looks like – which allows an analysis of how they can control it.  And if it is projected to get tough, they can go the bank and ask for help in advance of the problem (and not when the house is burning down).

For those larger business, we also have a program that generates four way budgets – in addition to cash flow, it generates at the click of a button a Profit and Loss, Balance Sheet, and Funds Flow Statement all of which are backed up by supporting schedules. These reports blow away most bank managers.  In fact, during the week I received glowing feedback from a franchisor as to the detail and reliability of the budgets I prepared for a prospective franchisee.

We would welcome the opportunity to help you take control of your cash flow and business. Why not call me and arrange a free initial meeting.

At MRS, we will spend today planning for your success tomorrow.